Continuing Education Credit Information
for School Financial Management Institute Graduates

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Maintaining Certification

In order to maintain the Certified School Financial Manager (CSFM) Certification, you (the certified student) must complete forty-two (42) continuing education hours every two (2) years. The continuing education programs must be approved by the School Financial Management Institute (SFMI) Advisory Board. Eleven (11) of the forty-two hours must be acquired through the Gatton College of Business and Economics continuing education programs. These programs will typically include Gatton College of Business IBMC campus-based and internet-based leadership and management development courses as well as periodic regional workshops (i.e. KASBO). The Gatton College will attempt to insure coordination of this continuing education requirement with the forty-two hours required for Finance Officers by the Kentucky Department of Education.

It is your responsibility to maintain your certification documentation. To assist you with tracking your completed hours, the Gatton College of Business will email you CSFM CEU Tracking Form or you can download from the following link, CSFM CEU Tracking form during your certification period and this form is available on the IBMC web site at www.gattonibmc.org. You must complete this form and send it to the Gatton College of Business, IBMC Office, no later than May 31 of your re-certification ending-year. The CSFM CEU Tracking form will help you to maintain your required hours.

The approved Gatton College of Business courses that you have completed will be officially documented and maintained at the University of Kentucky Registrar’s Office. If you need to know how many Gatton hours that you have acquired, you can contact the University of Kentucky’s Registrar’s Office for the official documentation at:

Registrar's Office
University of Kentucky
10 Funkhouser Building
Lexington, KY 40506-0054
(859) 257-1212
FAX (859) 257-7160

Should you fail to complete the required forty-two (42) hours of continuing education every two years, you must once again pass the certification examination to regain active status. Your two-year continuing education cycle begins on July 1 immediately following your certification.

It is important that you (the certified student) keep all records of course attendance, certificates and/or letters received, for auditing purposes.

TO OBTAIN A COPY OF YOUR CEU TRANSCRIPT, YOU WILL NEED TO DO THE FOLLOWING:

—Full name (as it appeared when you were a student)
—Social Security Number
—Dates of attendance
—Number of copies
—Home address and telephone
—Address to which the transcript is to be mailed
—Date of Birth
—Date of request
—Signature

Submitting requests without adequate information will cause a delay in processing. For transcript information and downloading click on "transcript information" link.

Cost is $5.00 per transcript. Payment can be made by check or money order made payable to University of Kentucky. Credit cards are also accepted (Visa or Mastercard.) More details can be found below. Immediate (same day) service will cost $8.00 per transcript and the request must reach our office by 12:00 p.m. (EST). Any immediate transcript request made after 12:00 p.m. (EST) will be mailed on the next working day.

Remember, certificates are not always accepted in place of official transcripts.

UNIVERSITY OF KENTUCKY’S CEU CALCULATION:

• One continuing education unit (CEU) is ten (10) contact hours of participation.
• The number of CEU’s per student equals the clock hours or contact hours divided by 10. to figure use the following guideline:

Example: A student attended 24 hours of a CEU course; student will
receive 2.4 continuing education units of credit (CEU’s)

• When calculating the number of CEU’s for a course, the number of contact minutes should be totaled and divided by 60 to arrive at the number of contact hours. Non-instructional time such as breaks, introductions, lunches and social events are not included in the number of contact hours. (Any segment of an hour less than 30 minutes is not counted towards the number of contact hours.)

KENTUCKY DEPARTMENT OF EDUCATION’S CEU CALCULATION:

• One continuing education hour is one (1) contact hour per course session.
• The number of CEU’s per student equals the clock hours or contact hours physically obtained by attending course session. To figure use the following guideline:

Example: A student attended 8 hours and you had 1 hour for lunch, you will earn 7 credit hours towards your 11 hours of certification; student will receive .7 continuing education units of credit (CEU’s).